Visa / Invitation Letter

About Japan Visa Application

Any foreign visitor who wishes to enter Japan must have a passport, which will remain valid during the period of stay. In order to enter Japan, visitors usually must comply with the conditions of their visas and authorizations of resident eligibility. However, visa exemptions can be made for citizens of sixty-six different countries provided that their stays are within ninety days such as with stays for sightseeing purposes and that they do not engage in activities where they earn compensation. This page provides information on short stays. Revisions in visa conditions are made periodically. Therefore, please check the “Visa” section in the Ministry of Foreign Affairs of Japan website if the latest and detailed information on standard visas or visas other than for those for short stay programs is needed.

Ministry of Foreign Affairs: http://www.mofa.go.jp/j_info/visit/visa/index.html
On Short Stays – Countries and regions that do not require visas
The following is a list of nationals of countries that have “Reciprocal Visa Exemption Arrangements” with Japan:

For a period of 90 days or less
Andorra, Argentina, Australia, Austria(*7), Bahamas, Barbados(*6), Belgium, Bulgaria, Canada, Chile, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, El Salvador, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany(*7), Greece, Guatemala, Honduras, Hong Kong(*3), Hungary, Iceland, Ireland(*7), Israel, Italy, Latvia, Lesotho(*6), Liechtenstein(*7), Lithuania, Luxembourg, Macao(*4), Malaysia(*1), Malta, Mauritius, Mexico, Monaco, Netherlands, New Zealand, Norway, Poland, Portugal, Republic of Korea, Romania, San Marino, Serbia(*2), Singapore, Slovakia, Slovenia, Spain, Surinam, Sweden, Switzerland(*7), Taiwan(*5), Tunisia, Turkey(*6), United Kingdom(*7), United States and Uruguay

For a period of 15 days or less
Thailand(*2) and Brunei
(*1)　For nationals of Malaysia (since July 1, 2013), visas are not required only for holders of ePassport in compliance with ICAO standards. Those who do not hold such ePassport are advised to obtain a visa in advance, otherwise will be strictly examined and may be refused entry to Japan.
(*2)　For nationals of Thailand (since July 1, 2013) and Serbia (since May 1, 2013), visas are not required only for holders of ePassport in compliance with ICAO (International Civil Aviation Organization) standards.
(*3)　For citizens of Hong Kong, visas are not required only for holders of Special Administrative Region (SAR) passport issued by the Hong Kong SAR of the People’s Republic of China or British National Overseas (BNO) passports who have the right of residence in Hong Kong.
(*4)　For citizens of Macao, visas are not required only for holders of SAR passport issued by the Macao SAR of the People’s Republic of China.
(*5)　For citizens of Taiwan, visas are not required only for holders of Taiwan passport which includes a personal identification number.
(*6)　For nationals of Barbados (since April 1, 2010), Turkey (since April 1, 2011) and Lesotho (since April 1, 2010), visas are not required only for holders of Machine-Readable Passport (MRP) or ePassport in compliance with ICAO standards. Those who do not hold an MRP or ePassport are advised to obtain a visa in advance, otherwise will be strictly examined and may be refused entry to Japan.
(*7)　For nationals of those countries with visa exemptions permitting stays of up to 6 months under the bilateral visa exemption arrangements, those who wish to stay in Japan for more than 90 days are required to apply for an extension of the period of stay to the Ministry of Justice (Regional Immigration Bureau) before the period of permitted stay is to expire.
(*8)　Nationals of Peru (since July 15, 1995) and Colombia (since February 1, 2004), are advised to obtain a visa in advance, otherwise will be strictly examined and may be refused entry to Japan.

A “Temporary Visitor’s Visa” is usually required as permission to stay in Japan for a period of up to 90 days for non-remunerative activities such as sightseeing, participating in amateur sports, visiting relatives, taking inspection tours, participating in lectures or research, attending conferences, making business contacts or other similar activities.
Needless to say, the “Temporary Visitor’s Visa” cannot be used for any remunerative purposes, which involve profit making or payment acceptance within Japan by the visitor.

Countries that require visas
Nationals of countries that do not have “Reciprocal Visa Exemption Arrangements” with Japan must obtain a visa. Please see the information below if you are a visitor from a country that does not fall under the sixty-six countries with the visa exemption programs above.
China http://www.mofa.go.jp/j_info/visit/visa/topics/china.html
Russia, CIS countries, or Georgia: http://www.mofa.go.jp/j_info/visit/visa/short/russia_nis.html
Philippines: http://www.mofa.go.jp/j_info/visit/visa/short/philippine.html

Other nationalities (if a visa is necessary)
http://www.mofa.go.jp/j_info/visit/visa/short/other_visa.html
To apply for a visa, please check the following link:
External:
http://www.mofa.go.jp/j_info/visit/visa/short/pdfs/procedure.pdf
As the type of documents required for the application may differ according to the purpose of your visit, the applicant is advised to check with the Japanese Embassy or consulate beforehand.

INVITATION LETTER

• A Letter of Invitation (from our organization) is a proof that your paper submission and registration application are accepted by the conference committee board. It will be stated in English and may help with your visa application. However, it does not guarantee you a visa.

• Invitation letters will only be issued once your registration and payment have been completed and it will be sent by e-mail.

•  For those who require a visa, please note that the Organizing Committee has no control over the visa application process, or the decision of the visa adjudicator in the embassy or consulate. The conference cannot be responsible for actual visa issuances. The process length varies from individuals, you are strongly advised to start your application as soon as you can.

• Should your application be denied, we cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant.